Legal notes

Imprint

General Logistics Systems
Germany GmbH & Co. OHG

GLS Germany-Straße 1 - 7
36286 Neuenstein
Germany

+49 (0)6677 646 907 000
service@gls-germany.com


Legal representatives:
Personally liable partners:
GLS Beteiligungs GmbH, represented by Saadi Al-Soudani, Eberhard Fritze and Martin Seidenberg
General Logistics Systems B.V., represented by James Rietkerk

Commercial registry number:

Bad Hersfeld district court HRA 863

VAT identification number:

DE 812802911

Information about online dispute resolution for consumers:

The EU Commission has set up an Internet platform for online resolution of disputes (ODR platform). The ODR platform serves as a point of contact for extrajudicial resolution of disputes relating to contractual obligations arising from online purchase/service contracts. The customer can reach the ODR platform via the following link:  http://ec.europa.eu/consumers/odr

Alternative dispute resolution: GLS Germany does not take part in dispute resolution processes in front of a consumer arbitration board.

Privacy information for applicants (m/f/d)


With the following information we would like to provide you with a general overview on how we process your personal data and inform you about your rights according to privacy laws.

I. Contact details of the controller and the data protection officer

The controllers for the processing according to Art. 4 (7) GDPR resp. service provider according to §13 TMG (German Telemedia Act) are:

General Logistics Systems Germany GmbH & Co. OHG,
GLS IT Services GmbH,
GLS Verwaltungs- und Service GmbH
GLS Germany-Str. 1-7
36286 Neuenstein

DER KURIER GmbH & Co. KG
Dörrwiese 2
36286 Neuenstein

 

OverNight Service GmbH
Wendenstraße 349
20547 Hamburg

(Hereinafter: „The controllers“)

You can contact our company data protection officers at:

For GLS Germany GmbH & Co. OHG, GLS IT Services GmbH und GLS Verwaltungs-und Service GmbH
Company data protection officer
Christian Klöpfel
c/o GLS IT Services GmbH
GLS Germany-Str. 1-7
36286 Neuenstein

datenschutz@gls-germany.com


For DER KURIER GmbH & Co. KG und OverNight Service GmbH
Company data protection officer
Marco Schmitka
c/o DER KURIER GmbH & Co. KG
Dörrwiese 2
36286 Neuenstein

datenschutz@derkurier.de


If you want to contact us via e-mail, please note that the confidentiality of the transmitted information cannot be guaranteed. Unencrypted e-mails can possibly be read by unauthorised third parties.


II.  General information

1. Application information

By applying to one of the above mentioned companies via gls-karriere.de, by e-mail or by post, you provide the respective company with your personal data for the purpose of examining your application. The data will help the controller to manage your application and to find a suitable job for you. Your data is stored and processed on the systems of our software partner Haufe-umantis AG.

2. Personal Data

'Personal data’ means any information relating to an identified or identifiable natural person (‘data subject’). This includes for example information such as name, address, telephone number and date of birth.
Information that cannot be linked to a specific or determinable individual - such as the number of users of a website - is not considered to be personal data.

3. Applicable data protection laws and data protection obligation

GLS Germany GmbH & Co. OHG (GLS Germany) takes data protection seriously. For that reason, personal data will exclusively be processed in accordance with the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).

4. Security of personal data

By means of technical and organisational security measures, we and our software-partner Haufe-umantis AG do our best to protect personal data from loss or misuse. We process personal data in IT systems which are protected by appropriate security measures. This includes using SSL/TLS encryption for transfer of data entered by you on gls-karriere.de. If required by technical progress, we reserve the right to modify these security and privacy protection measures.

5. Software-Partner Haufe-Umantis AG

In order to optimize our recruiting process continuously, we use the applicant management solution of our software partner Haufe-umantis. 

To ensure the compliance with data protection regulations, we concluded a Data Processing Agreement according to Art. 28 GDPR with Haufe-umantis.


III. Applicant data

1. Collection of data, purposes of processing and legal basis

We are processing personal data for the following purposes:

a) To fulfil contractual duties according to Art. 6 (1) b) GDPR

     The storage and processing of your data for the purpose of applicant management takes place for the 
     initiation of an employment contract with you.

     When applying via our GLS career page, the following information is mandatory: salutation, first name,
     surname, e-mail address (and password for registration), your salary requirements, a curriculum vitae
     and information on how you have become aware of us.
     Additional personal data we receive from you by the voluntary indication of, among other things, a
     phone number, address details, a photo, a letter of motivation, or your relevant credentials.

     If you apply by e-mail or post, we will store all data that you provide us in your application.

     In the context of any other contact and use of the e-mail contact form, the data you enter, such as
     name, address, telephone number, e-mail address, etc., is required to process your request.

b) Based on your consent according to Art 6 (1) a) GDPR

     If you give us consent to the processing and storage of your personal data for processing purposes for
     application beyond the actual staffing and you also want to be contacted via job offers by phone or in
     electronic form, the lawful processing is based on your consent.

     At any time you have the right to withdraw your consent in data processing towards us. This also applies
     to consent given before the EU-GDPR. The withdrawal is only effective for the future and does not affect
     the lawfulness of the data processed until the withdrawal.

c) For legitimate interest according to Art. 6 (1) f) GDPR

     As far as necessary we process your personal data for the purpose of legitimate interest of the
     controllers or thirds. This includes processing for statistical purposes in an anonymous or aggregated
     way (e.g. reportings).

d) Due to legal obligations according to Art. 6 (1) c) GDPR

     As a company we are subject to several legal obligations, like the General Act on Equal Treatment
     (AGG).
     The controllers process your personal data only for the above named purposes. A further usage of the
     data is not permitted.

2. Data, that is collected automatically

a) Logging of IP addresses

     Each time a user accesses the career website, data is recorded in a log file. The following data is
     temporarily recorded:

               • Date and time of request
               • IP address or DNS name of the requesting computer
               • requested page (URL)
               • http answer code
               • Client operating system and version
               • Browser and version 

     The log file data is anonymously analysed for statistical purposes. Statistical reports are used to
     evaluate the usage of this website. In particular, the order in which the pages are visited and the path
     taken between pages is shown. This is intended to give the controllers an indication how the usability of
     the website can be improved further.


b) Cookies

     For the usage of the career website it may be necessary for the servers of the controllers or third parties
     (e.g. YouTube) to set cookies. Cookies are small text files stored on your hard drive, that are associated
     with your browser and that provide certain information to the website or body that sets the cookie.
     Cookies cannot run computer programs or transmit viruses. They just help us to make our online offer
     more user-friendly an effective. These cookies are used for the technical administration of the website.
     Every visitor can configure his/her browser to refuse cookies. In this case no data will be saved on the
     visitor's computer. It may be that you cannot use all functions of the website to the full extend when
     cookies are disabled. To find out more details about the cookies you can check our Cookie-Policy.

c) Share Buttons

     On our Website you can find some, so called Share Buttons (e.g. Facebook, Twitter und WhatsApp).
     Those Buttons can be seen as a kind of bookmark that allows users to share our job advertisements with
     the respective service. On our website the share buttons are integrated by the privacy-friendly „Shariff-
     solution“ of heise.de and serve as a link to the corresponding services. After clicking on the integrated
     graphic, you will be redirected to the respective provider’s website. Only then user information will be
     transmitted to the provider. Please refer to the provider’s policy for further information on how they deal with your personal data.

d) Social Media Links

     This career website includes links to the social media accounts of GLS Germany (e.g. Xing, Twitter,
     YouTube, kununu or Facebook). Please note, that by using those links the providers of those links
     are responsible for the data processing. Refer to the provider’s privacy policy, for further information.

     GLS operates so-called fanpages on Facebook, Instagram and Twitter. As the operator of these fanpages,
     together with the respective operator of these social networks we are responsible within the meaning of Art. 4 Nr. 7 GDPR.
     When visiting one of our fan pages, personal data will be processed by the controllers. For more information on
     privacy when using fanpages, please select above the social network.

e)  Conversion measurement with Facebook Pixel
     If you have consented to our use of the Facebook Pixel, our website will feature the Facebook Pixel provided by
     Facebook Inc. 1601 S. California Ave, Palo Alto, CA 94304, USA (“Facebook”). This enables us to track the actions a user
     takes after having been forwarded to the website of the provider by clicking on a Facebook advertisement. This enables
     us to evaluate the effectiveness of Facebook advertisements for statistical and market research purposes and can
     help us to optimize future promotional measures. 

     The data collected are anonymized for us, and as such we are unable to draw any conclusions as to the
     identity of a user. However, Facebook stores and processes the data, making it possible to associate them with
     the profile of a user and for Facebook to use the data for its own advertising purposes in line with its data policy
     (https://www.facebook.com/about/privacy/). The data enable Facebook and its partners to place advertisements
     on and outside of Facebook. Furthermore, a cookie can be installed on your computer for these purposes. 
    
     Only users over the age of 13 can consent to the Facebook Pixel. If you are younger, please ask your parent
     or legal guardian for permission.

3. Data transfer and recipients

The central processing of the applicant data is the responsibility of GLS Germany GmbH & Co. OHG. Your data will only be saved, evaluated, processed or forwarded internally (within the responsible companies) as part of your application. They are only accessible to employees of the human resources department and those persons responsible for the selection of applicants. They are committed to maintain confidentiality of personal data as part of their employment contract. In exceptional cases, additional parties may receive your data.

In the case of recruitment by external recruiting agents, e.g. through Head-hunter or the Employment Agency, they may receive your personal information.

In regard to a data transfer to third parties, we will only transmit your personal data if required by law, with your consent of if we are authorised for disclosure. Under these conditions, public bodies and institutions (such as law enforcement agencies) can receive your personal data.

A transfer of personal data to a non-EU-country will exclusively take place if explicitly stated in the context of the previously mentioned services.

4. Duration of data storage and erasure

We store your personal data only in accordance with legal retention periods and legal obligations, as long as it is necessary for the purpose. We set the duration of the storage according to the following requirements:
If you start a job with the person in charge, your personal data, or at least an excerpt thereof, will be added to your personal file.

If you have applied and have received a negative decision, your details will be saved for 6 months after completing the application process and will then be anonymized (profile and application). There is no notification about the deletion of the data.

If we cannot offer you a suitable position at the time of your application, we will assign your application with your consent to a talent pool of the responsible companies. You will receive a message about it in this case. If you do not agree or are no longer interested, you have the possibility to delete your data (profile and application) at any time. If your application is assigned to a talent pool, the data is stored for 12 months and will then be anonymised.

Anonymised data cannot be attributed to a person.


IV. Rights of the data subject, withdrawal of consent, exercise of rights, right to complain

1. Rights of the data subject

As data subject you have the right to,

            • obtain the controller confirmation as to whether or not and which personal data concerning him or
               her are being processed (Right of access by the data subject acc. to Art. 15 GDPR)
            • obtain from the controller without undue delay the rectification of inaccurate personal data
               concerning him or her (Right to rectification acc. to Art. 16 GDPR)
            • obtain from the controller the erasure of personal data concerning him or her without undue delay
               (Right to erasure acc. to Art. 17 GDPR)
            • obtain from the controller restriction of processing (Right to restriction of processing acc. to
                Art. 18 GDPR)

            • receive the personal data concerning him or her, which he or she has provided to a controller
               (Right to data portability acc. to Art. 20 GDPR)
            • object, on grounds relating to his or her particular situation, at any time to processing of personal
               data concerning him or her. The controller shall no longer process the personal data unless the
               controller demonstrates compelling legitimate grounds for the processing which override the 
               interests, rights and freedoms of the data subject or for the establishment, exercise or defence of
               legal claims. (Right to object acc. to Art. 21 GDPR)

The right of access and the right to erasure are limited by §§34 and 35 BDSG.

2. Withdrawal of consent

At any time you have the right to withdraw your consent in data processing towards us. This also applies to consent given even before the EU GDPR. The withdrawal is only effective for the future and does not affect the lawfulness of the data processed until the withdrawal.

3. Exercise your rights

To exercise your rights or for withdrawal of your consent, please send an e-mail or a written letter to the following address:

GLS Germany GmbH & Co. OHG
HR Recruiting & Development
GLS Germany-Str. 1-7
36286 Neuenstein

Jobs@gls-germany.com


Please note, that we may ask you for a proof of identity in order to protect your personal information from unauthorised access or alteration.


4. Right to lodge a complaint with a supervisory authority

If you note any violation against our data protection regulations, do not hesitate to contact us. Furthermore, in such cases, you also have the right to lodge a complaint with the supervisory authority. (Art. 77 GDPR in conjunction with §19 BDSG)

Supervisory authority:

Federal Commissioner for Data Protection and Freedom of Information
Husarenstr. 30
53117 Bonn
https://www.bfdi.bund.de


V. Updating this privacy information

GLS Germany is entitled to update this information by publishing the amended information on this website. Developing and optimizing our services is a continuous process. So we might add new services or functions from time to time. If this affects the way your personal data is processed, we will inform you in our privacy policy.

This information was last updated on October 30, 2019.

 

 

Liability disclaimer


Content


The content of these Web pages has been put together with the utmost care. Nevertheless, GLS Germany accepts no liability for the information provided being correct, complete or up to date.

Copyright

The layout of these Web pages and their elements are protected by copyright and partially by trademark. Uses that go beyond visiting the Web pages require the consent of GLS Germany.

In particular, downloading, republication, retransmission, reproduction or other use of the image material on these Web pages as an independent file is forbidden, unless it is expressly permitted in direct connection with the image material.

External links

To make access to further information simpler for users, GLS Germany has linked to the Web pages of external providers on a small scale. As GLS Germany has no influence on the development of the linked Web pages, GLS Germany cannot accept any responsibility for the information provided on them.